Last updated: September 2026
AcropolisGrapple provides this Privacy Policy for the website and services operated by ACROPOLIS GRAPPLING, LLC, a company with its office at 1587 N 650 W, Orem - 84057-2520, United States (US). This policy explains in plain language what information the academy collects, why the academy collects it, how the academy uses it, and the choices that every visitor and member holds. The privacy of the community on the mats matters to the whole team. Please read this document carefully before using the website or enrolling in any class at the academy.
This Privacy Policy describes the personal data practices of the website available at the address published on every page and of the associated training academy. The scope of this policy covers all visitors to the site, all people who submit the enquiry form, all people who call the academy, and all members who enroll in a class programme at the hall at 1587 N 650 W in Orem. The policy does not govern the practices of unrelated websites that may link to or from this one.
The words we, us, and our refer to ACROPOLIS GRAPPLING, LLC. The words you and your refer to the visitor or the member reading this document. The term personal information means any data that identifies a real person or that can be reasonably linked to a real person. Information that has been fully anonymised and can no longer identify a person falls outside this policy.
This website and its underlying software were designed and developed by the developer known publicly as AcropolisGrapple. The developer name appears here for transparency so that visitors understand who built the digital experience. The operator of the services, the legal entity responsible for the academy and for the collection of the data described in this policy, is ACROPOLIS GRAPPLING, LLC, a limited liability company registered in the United States with its principal place of business at 1587 N 650 W, Orem - 84057-2520, United States (US).
Any formal notice about privacy should be addressed to ACROPOLIS GRAPPLING, LLC at the mailing address above or sent to the email address on the contact page of this website. The office generally answers privacy questions within a small number of business days.
The academy collects only the information that its operations genuinely need. When you browse the site, standard records may include the internet address assigned to your device, the kind of browser and operating system in use, the pages visited, the time of the visit, and the site that referred you. This technical data helps the team keep the site fast and secure.
When you use the contact form, the academy receives the name, the email address, the subject line, and the message that you choose to send. When you enroll in a class by phone or in person, the records may include your name, a contact email address, a phone number, an emergency contact name and number, your date of birth, details of any injury or health circumstance that affects safe training, and a signed class agreement.
For members of the Competition Team and for billed lessons, the academy may keep payment records that include the last digits of a card, the billing address, and the dates of transactions. The academy does not store full card numbers on its own servers; payment processing is handled by a certified provider. Photographs and short video may be recorded during class for coaching review and, with separate consent, for promotional material.
Most personal information comes directly from you. You provide it when you fill in the enquiry form, telephone the office, visit the hall in person, or complete the member documents before your first roll. Some information arrives automatically from your device and browser while you load pages, in the form of the technical records described in the previous section.
Occasionally the academy receives a reference from a partner at another grappling school, or a parent provides a child schedule alongside their own details, or a photo service sends images from a local tournament that include an academy athlete. The academy treats such secondary information with the same care as information obtained directly from the individuals concerned.
The academy uses personal information for the everyday running of a training hall. That includes responding to enquiries, confirming trial bookings, scheduling classes, managing membership accounts, processing payments, keeping the mat room safe based on health details, communicating schedule changes, and arranging instructors for private lessons.
The team also uses the information to improve the service. Analysis of which programmes attract interest informs the calendar and the instructor rota. Contact details allow the office to send class reminders, season news, and, only with your consent, updates about new courses. In rare cases personal information may be used to investigate a safeguarding concern or to meet a legal obligation placed on the academy.
Where the law of the United Kingdom, the General Data Protection Regulation, or the law of Utah governs this relationship, the academy relies on a small set of lawful grounds. Performance of a contract covers the information needed to run your membership and deliver the classes you paid for. Legitimate interest covers the website records, the safety measures in the hall, and the coaching communications that keep the community informed while respecting your wishes.
Consent covers any marketing email, any promotional photograph, and any optional processing that does not fit within a contract or a legitimate interest. Legal obligation covers circumstances where a court, a regulator, or a public authority requires records to be kept or disclosed. Wherever processing rests on consent, the consent can be withdrawn at any time without affecting the classes you have already taken.
Children and young athletes train in the Kids and Youth Academy, and their privacy deserves the highest care. For any child under a legal age threshold that applies in their region, the parent or a guardian provides the name, an email address, a phone number, and any health detail needed for safe sport. Consent for the child enrollment is given by the responsible adult.
The academy will not knowingly collect personal information about a child without parental involvement. The parent may review the child records, ask for a correction, or request deletion at any point through the contact details below. Promotional photographs that include a child are never published without the written agreement of the parent or guardian for that specific use.
The website may use a limited number of well established third party services to make the academy easy to find and easy to contact. A maps service helps visitors reach the hall, an email provider handles correspondence, and a booking tool may manage the class calendar and your trial slot. Each of these providers receives only the data needed to perform its narrow task.
When a third party service needs to process personal data, the academy selects providers that offer a suitable level of protection and binds each one to process the data only on the instruction of the academy. Your data is not used by any third party to build its own marketing profile of you, because that kind of agreement contradicts the promise made in this policy.
Locked doors protect the paper files in the office, and encryption protects the data sent between your browser and the website through a secure connection. The email service used for correspondence is protected by the security measures of the provider chosen. Payment processing never stores a full card number on academy servers, because the card data is forwarded directly to the secure processor.
Access to personal information is limited to the coaches and the office staff who genuinely need it to run a class or to answer a member. The team receives simple instruction on handling names and health records with discretion. No method of online storage is completely without risk, but the academy applies reasonable and proportional protections that match the sensitivity of the data it holds in a small training hall.
Personal information is kept only for as long as it serves a clear purpose. Enquiry messages are kept for a short period after the question is answered, and are then removed. Membership records endure for the duration of the membership and for a reasonable period afterwards to support any matter that arises from a completed billing cycle or a coaching decision.
Health notes relevant to safe training are kept for as long as the athlete trains and are handled with particular care. Financial records are retained for the period required by tax and accounting law, which can run for several years. Technical website logs are kept for a short window to maintain security and are then deleted. When a purpose ends, data is deleted or anonymised so that it can no longer identify a person.
The academy operates from the United States at 1587 N 650 W in Orem, and most of the data it holds sits within the United States. If you visit from a region outside the United States, such as the European Union or the United Kingdom, your personal information may be transferred to and processed in the United States so that the service you contact can function for you.
The academy relies on appropriate safeguards for any such transfer, which can include the standard contractual clauses endorsed by the relevant regulators for the transfer of personal data across borders. If you would like to know the exact mechanism used for a transfer that concerns you, the contact details below will put you in touch with the office that can explain it.
Depending on where you live, you may hold a series of rights over your personal information. You may ask to see a copy of the data the academy holds about you. You may request a correction where a record contains an error. You may ask for deletion where the data is no longer needed or where your consent has been withdrawn.
You may ask the academy to restrict how it processes data in certain circumstances, or to hand a copy of records you supplied to another provider in a portable form. Where processing rests on legitimate interest or consent, you may object or withdraw at any time. Residents of the United States, including those within Utah, may hold additional rights under the local consumer privacy law, and those rights are honoured in the same straightforward way.
The academy builds choice into every interaction. You decide whether to leave your name when calling, whether to complete the enquiry form, and whether to join the academy at all. You can stop contact at any time by writing to the office or by following the unsubscribe link in any marketing message. You can close a member account whenever the terms of the membership allow, and data linked to that account is then handled under the retention and deletion rules.
The office will always confirm one clear address or phone number where you can state your preference. A simple request is usually enough. Where the law demands a formal route, such as a specific form or a written notice, the team will explain that route plainly rather than hiding it behind fine print.
The academy sends class reminders and season news that are part of the normal life of a training hall. These service messages are not marketing and arrive to members to keep the schedule clear. Separate, genuinely promotional messages about new courses or events are sent only where you have agreed to receive them.
Every promotional email carries an unsubscribe link that works at one click. If you choose not to receive promotional news, the academy still holds the details it needs for your membership, and the class reminders will continue unless you say otherwise. You are never required to accept marketing as a condition of enrolling in a class.
So that the team can see whether its pages are useful, the website may measure simple statistics such as the number of visits to a page and the approximate region of the visitors. This measurement operates without building a profile that follows you around the internet for advertising. The academy has no interest in advertising to you across other sites from data gathered on its own pages.
The limited analytics records are retained briefly and are kept separate from the contact details and membership files. Because the numbers are used only in aggregates, the individual visits cannot be tied back to a named person through the normal course of this measurement.
The academy pages may occasionally point to a useful outside resource, for example a governing body, a venue, or a map service. This policy governs only the pages of the academy. When you follow a link away, the privacy practices of the other site immediately take over and are outside the control of ACROPOLIS GRAPPLING, LLC.
Before sharing personal information on any page you reach through a link, the team encourages you to read that site privacy notice and to check the address in your browser. The academy cannot be responsible for the content or the privacy behaviour of any site it does not operate.
From time to time this policy will be reviewed and updated so that it stays accurate as the service evolves or as the law shifts. When a significant change is made, the revised date is placed at the top of the page and the new wording applies from the moment it is published. Where a change affects a right you already hold, such as the withdrawal of sensible processing promises, the office will make reasonable effort to tell you directly.
Continuing to use the website or to train after a change has been published means that you accept the updated version of this policy. The team therefore recommends that members check this page occasionally to stay clear about how their information is handled.
Questions about this policy, requests to exercise a privacy right, or a matter about a child record should be sent to the academy office.